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Regular Meeting – Minutes                                                                                     

March 9, 2021

The Mayor and City Council held a regular City Council meeting on Tuesday, March 9, 2021, at 6:30 p.m. This meeting was held on-line via Zoom video due to continued pandemic. The meeting was broadcast live via Facebook.

Mayor Ferrelle called the meeting to order at 6:30 p.m.  Also online in attendance were Councilpersons Brenda Keen, Amanda Mooney, Mary Quinn, and Gary Snow, Municipal City Clerk Wendy Bond, and City Attorney, David Ellison.

The Pledge of Allegiance was recited by all.

 

Approval of Minutes: 

Councilperson Keen moved to accept the minutes of the February 9, 2021 Regular meeting. The motion was seconded by Councilperson Mooney and the minutes were approved unanimously.

Unfinished business: There was no unfinished business.

New Business:

The First Item of New Business: Mayor Ferrelle read aloud a proclamation proclaiming April 4-10, 2021 as National Library Week.

The Second Item of New Business: Chandler Park. Josh Koons, Koons Environmental Design, Inc. gave an overview of the bid results and project budget for Chandler Park. Of the three bids submitted, Cultivation, LLC was the low bidder. Mr. Koons recommended awarding them the project based on previous experience and working relationship with them. Councilperson Snow moved to award Cultivation, LLC the contract as follows:

            Base Bid Project Costs: $183,691.80 (Base Scope + Alternate)
            Owner Contingency: $  18,000.00 (10% +/- of above)
            Owner Direct Costs:        $    3,000.00 (Materials Testing)
            Total Project Budget:  $204,691.80

 

The motion was seconded by Councilperson Mooney and approved unanimously.

The Third Item of New Business: Pittard Bank Purchase. City Attorney Ellison has reviewed the contract documents from the Georgia Municipal Association in regards to a loan to purchase the Pittard Bank building. Councilperson Snow moved to schedule a Public Hearing for Tuesday April 6, 2021, 5:30 pm at the Workshop Meeting to move the process forward. The motion was seconded by Councilperson Keen and approved unanimously.

The Fourth Item of New Business:  Traffic Logix Sign. TranSafe, provided the City temporary use of a digital traffic sign. After review of the data collected by the unit on Smokey Road, for one week period, council agreed this type sign would be an asset to the city. Councilperson Keen moved to purchase one digital traffic sign at a cost of $2,798.00 funded by 2018TSPLOST. The motion was seconded by Councilperson Snow and approved unanimously. This unit may be used in multiple locations throughout the City.

The Fifth Item of New Business: BBQ Hut Upgrades. Public Works Director Tom Doonan has a plan and has priced materials to enclose a room inside the BBQ hut and provide upgrades to the building to house the Marigold Market. Councilperson Snow moved to approve up to $3,500.00 for the purchase of materials. The motion was seconded by Councilperson Keen and approved unanimously.

The Sixth Item of New Business: Rotary Club Peace Garden. Five (5) clubs wish to participate in the establishment of a Peace Garden along the Firefly Trail. Councilperson Snow moved to approve the plans for the Rotary Club Peace Garden with the caveat that Tom Doonan and City Arborist Mateo Fennell preapprove any plantings. The motion was seconded by Councilperson Keen and approved unanimously.

The Seventh Item of New Business: Mask Mandate Extension. After some discussion Councilperson Snow moved to extend the Mask Mandate through May 11, 2021. The motion was seconded by Councilperson Keen and approved unanimously.

The Eighth Item of New Business: Library Board Members. Councilperson Quinn moved to appoint Michelle Colquitt and Ellen Derwin to the Library Board. The motion was seconded by Councilperson Keen and approved unanimously.

The Ninth Item of New Business: Firefly Local Action Committee. Councilperson Keen moved to appoint David Matthews-Morgan, Paul Bunce and Bob Bonsall to the Firefly Local Action Committee. The motion was seconded by Councilperson Quinn and approved unanimously.

The Tenth Item of New Business: 1984 Fire Truck. City Attorney Ellison has recommended advertising and securing sealed bids for the sale of the 1984 fire truck. No action was taken.

Committee Reports:

Public Finance – Clerk Bond provided financial statements through February 28, 2021, and the statements are available for review by the public by request. Councilperson Snow stated the City is in good financial shape for the second month of the year. The city is still awaiting the 2019 Audit from the CPA.

Police Department – Councilperson Mooney gave a verbal summary of the report provided by Chief Fulcher. (Attached).

Fire Department – Councilperson Mooney gave a verbal summary of the report provided by Chief Gabriel. (Report attached).

Public Works – No report.

Winterville Community Center – The Center remains closed to the public although JoAnn Snow continues working and gave a verbal report. She stated the hallway of the center needs painting.

City Arborist – Mateo Fennell stated that Public Works has been pruning and trimming trees and dangerous limbs. Seth Hawkins, Community Forester of Georgia Forestry Commission, measured a water oak off Smokey Road finding out the tree is not only the state champion but is the National Champion Water Oak. Winterville is now a Tree City of the World.

Library Report – Deirdre Murray gave a verbal report.

Clerk’s Report – No report.

City Attorney’s Report –David Ellison had no report.

Mayor’s Report – Mayor Ferrelle gave a brief report and stated the Marigold Market has received a grant of $3,600.00. The Teachers Education Task Force met in Pittard Park today. Mayor Ferrelle will continue to update everyone on their progress.

Neighborhood Leader Report – Shawanda Johnson was not in attendance but is collecting snacks for the upcoming testing of 400 students at Coile Middle School.

Public Comment – None.

Announcements – None.

 

Councilperson Snow moved to adjourn at 7:23 pm. The motion was seconded by Councilperson Mooney and approved unanimously.

 

Wendy L. Bond                                               3/9/2021

Clerk                                                                         Date